The Ugly Truth About Time Management Marla Gottschalk

The Ugly Truth About Time Management Marla Gottschalk Photo by Badhon Ebrahim on Unsplash Lets talk turkey about time management. Its a sticky workplace problem to tackle, primarily because it requires being brutally honest with ourselves to get a real grip on the issue. Yes, we all go through periods when work feels out of control. However, there are strategies that might have prevented the lions share of that stress. Where time management is concerned â€" it seems that we can turn out to be our own worst enemies. Here are a few (not so pleasant) points to consider. 1. It’s Your Problem The bottom line? No one else is going to value your time if you dont. You have to teach others (and yourself) through words and actions, that your time is valuable. That may sound as if Im characterizing all your of coworkers and clients as disrespectful. Its not that. They simply have their own work lives to worry about and you need to worry about yours. If you feel someone is taking advantage, be honest and let them know youve spent as much time as you possibly can to help them. Point them in the right direction for more guidance. Be polite but firm. You’ll find that after you go through this once or twice, the process will become easier. 2. Cut the Cord Heres the thing. A time-management problem is usually not a time issue â€" it is a task issue. Specifically, you are not sorting through your work life and deciding which tasks really matter. This is like keeping old shoes in your closet that you really dont wear, but continue to take up valuable space. Sometimes you have to give useless tasks the old heave-ho. Do you compile a report that nobody utilizes? Attend a weekly meeting that isn’t beneficial or necessary? Write the eulogy and cut the cord. Its up to you. Choose or lose. 3. Playing Favorites is a Must You hate prioritizing. Of course you do! Everyone does. But the number one priority to respect is your own calendar. Just remember that multitasking doesnt work. Focusing on a single task, without interruption is critical. If you need a release valve in your schedule for tasks that pop up, set up time each Friday (or any plan that works) to connect the dots and tie up loose ends that develop during the week. Tell people politely, My schedule is tight at the moment, but Ill have time to explore that on Friday.” During this designated catch-up time you can consider ad-hoc requests and communicate responses. 4. Admit It â€" You’re a Control Freak I know this excuse: “I dont like to delegate.” But if you are a manager (or aspire to be one), the fact is that if you dont learn how to delegate confidently, you will have trouble moving forward. Why? Because you wont have the time to become a real leader. Chances are, you dont trust other people to do the job as you would do it. I know. Ive heard that excuse as well. But a surefire way to build resentment is to show your staff that you dont trust them. You have to give up a little control and mine some time for the bigger picture. 5. Excuses Won’t Work If you have a scheduling snafu, remember to ‘fess up as soon as you realize there is a problem. Recently I waited for a scheduled appointment with a specialist. After an hour, a nurse came out to ask if anyone was waiting for Dr “X.” After identifying myself, she let me know it would be at least another hour to see the doctor and asked if I would like to reschedule. They explained that the reason for the delay was that there were late additions to the schedule…but apparently they were on the books before I walked in the door. They didnt bother to call or text me and give me the option not to wait. If you are running behind or forget a commitment, take ownership as soon as you realize there is a problem. Youll have a better chance of salvaging the relationship. Time is a valuable commodity. Use it wisely â€" and youll fuel your career. Dr. Marla Gottschalk is a Workplace Psychologist. You can also find her on Twitter and Linkedin. This post was originally published on Career Oxygen blog at Talent Zoo.